I consider myself a pretty organised person when it comes to work. Although I can easily adapt to changes of flow, tasks and deadlines, I work best when I feel in control of that, which being organised helps me to achieve.
Thanks to years of wanting to be the best organised I can, I’ve developed some strategies that help me, which I thought I’d share. There’s nothing ground-breaking or innovative here; just simple tips to organise, prioritise and convince your brain that you’re doing a good job (which of course, you are). It’s worth the five minute read for that I reckon!
Ive mentioned this before in a previous post, but I use Trello to create my to do lists for general work, social media and blog content. I have a board for each which I separate into lists and colour code in order of priority (you’ll see in my next point that I’m a fan of colour coding). Because I work remotely some of the time and so do my colleagues (especially at the moment) this is also another way for everybody to have hands on a project or catch up with what you’re doing at a glance without 172627 emails being exchanged.
For a number of years I’ve used this system to track the progress of my workload, and its exactly what it sounds like. No rocket science here! For a handwritten list (I still have one of those as well as my digital one to get the satisfaction of crossing something off) I use highlighters to colour code, for Trello I use the labels function:
Green = done Yellow/Orange = in progress Red = can’t complete/need further assistance to complete
This one is a bit school kid psychology, but is certainly helps keep me focused on my priorities and finish each day feel good so I’m with it!
Take a few minutes before starting your day (or a few at the end of the day before if that’s easier) to write down three key things from your to do list that you must do today in order to feel like you’re in control and winning. Just three. And if it gets to the end of the day and those bad boys are all struck off, then go you! Of course, you probably have more than three things you need to do in any given day, but focusing on these few means that you know no matter what, you achieved something important to your daily work.
It’s simple, but DEFINITELY something a lot of us forget to do is we oerceive we’re swamped with work! Take half an hour at the beginning and end of each week to review your workload/tasks and reclassify their importance. There may be something urgent that needs to be bumped up to the top of the list, however that may mean that something else you thought was more important is now less of a priority and can use a little less of your time in the short term.
Whenever you’re given a new work task/deadline, it’s sensible to ask how this should fit in with your other tasks i.e. ‘can I just check, now I have this task alongside XYZ, in which order would say I prioritise these jobs?’. Nobody can say you’re not prepared if you’ve asked and then planned your activity based on the answer.
Simple, yet effective. If any of these concepts are new to you, give them a go and let me know if they’ve helped you. We don’t always have to reinvent the wheel to stay on top of life, we just have to put a little oil onto the one we have to make it work well.
Thanks for reading,